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ISLA (Inclusive Synchronous Learning Activities) guide

This guide will explain what the capabilities and use-cases are for rooms set up for ISLA teaching.

Introduction

Echo 360 is the university’s lecture capture software. It allows academics to record their lectures, and upload these to their Moodle site after the event. Lecture capture can also be used to livestream lectures to an audience who cannot physically attend the lecture.

Echo 360 offers a limited interactive feature, called Q&A, which can be used to improve remote students’ experiences by allowing remote students to ask questions and receive responses.

The Co-pilot role has been created in order to enhance remote student’s experiences. The Co-pilot will check that the livestream is working, the number of remote participants, and support the lecturer in their use of the Q&A function.

 

 

Guidance for Academics

The course officer should enrol the Co-pilot in the Moodle course as a student observer. 
Course officers should notify the co-pilot of the dates and times and location of the lectures, and where to locate the link of the live streaming. Academics should notify the co-pilot of their plans for their lesson. 

The academic should inform the co-pilot of their plans for the lesson. This should include at which points of the teaching session the Q&A function will be used. The academic should also tell the co-pilot how they would like to receive online questions. For example, whether the academic would prefer the co-pilot to raise their hand when there’s a question online or wait for the academic to ask for questions from the audience and online, then at this point raise online questions.

  • Co-pilots will support the lecturer by checking that the livestream is audible, and streaming. 
  • Co-pilots will check the number of online participants.
  • Co-pilots will raise questions from remote students to the academic, which will be answered by the lecturer in the class. It is important to remember that the livestream has an eight to ten second delay. Academics should plan a longer waiting time to respond to questions. The academic should also inform the co-pilot of their preferred way for Co-pilots to raise questions from remote participants. 
  • Co-pilots can call IT if there are profound problems with lecture capture. They can do this by using the phone on the pod and calling the IT speed dial which is listed on the phone. 
  • If Echo Q&A is monitored via the pod PC, it is advised NOT to click the ‘Show Live stream’ option on the bottom left. The reason is that the pod PC screen is being streamed. If the live streaming recording is played simultaneously on the same PC, the screen will start to loop, see below picture.

Guidance for Co-pilots

The course officer will notify the co-pilot of dates and times they are required. They will also enrol the co-pilot in the Moodle course. Co-pilots are required to bring a device and headphones and earphones.


The academic should inform the co-pilot of their plans for the lesson. This should include at which points of the teaching session the Q&A function will be used. The academic should also tell the co-pilot how they would like to receive online questions. For example, whether the academic would prefer the co-pilot to raise their hand when there’s a question online or wait for the academic to ask for questions from the audience and online, then at this point raise online questions. 
 

  1. Log into the Moodle Module 

  2. From the Activities dashboard, select Lecture Capture 

     

    Link to Lecture Capture highlighted

  3. Select the link the session you are going to attend

     

    list of lecture captures

  4. Depending upon how far ahead of the session start time, you may see either of these two screens 

     

    Looks like no content has been added to the class yet message

    Name of lecture capture and start time

  5. When the recording becomes live, select Show Live Stream at the bottom left corner

     

    Show Live Stream button highlighted

  6. Check that the livestream is audible, and streaming. If there is any problem, inform the academic and IT
     

     

  • To check the number of online participants, see the number on the Participant icon at the top menu.
  • To see questions raised by students, select the Discussion Icon at the top menu. Any new questions will automatically appear at the top of this list.
  • If Echo Q&A is monitored via the pod PC, it is advised NOT to click the ‘Show Live stream’ option on the bottom left. The reason is that the pod PC screen is being streamed. If the live streaming recording is played simultaneously on the same PC, the screen will start to loop, see below picture.
  • To respond to a question, select the question.
  • Select Back to navigate to the previous page to view the full list of questions
  • Select X to close the discussion panel
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