The Extensions and Late Submissions Policy enables students to request an extension to an assessment deadline provided that the programme and/or assessment type are not exempt from the policy. Students can request up to three extensions to individual assessment deadlines in an academic year. The maximum period of extension for coursework is 7 calendar days. Dissertation, final year projects or substantial clinical or research assessment deadlines will be extended by 14 calendar days. No penalty will be applied for work submitted within the extended deadlines if an extension is granted.
Late submission occurs when a piece of assessed work is submitted after the original submission deadline or an extended deadline. All instances of non-authorised late submission will be subject to a penalty. Some assessment types cannot be submitted late.
Work submitted for assessment up to 48 hours after the submission deadline will receive a penalty deduction of 10 percentage points, to a minimum of the pass mark (for this assessment component), if the work is of a pass standard.
If no internal workflow is available in an assessment activity, staff must only use hidden groups to manage resubmissions and extensions of assignments and assessments in Moodle. This ensures that students’ personal information is protected. Under certain circumstances, students are able to see the membership of any group they have been added to if any other group visibility option is applied.
This is also the case if you are using a separate module for submission points. Groups which give access to specific students must be created as hidden groups.
Please note: The students in the hidden group are unable to view their own membership of the hidden group. If there are any issues with their group membership, they will be unaware of which group they have or have not been added to.
The Moodle Assignment activity has an inbuilt workflow to help manage late submissions, extensions and resubmissions. As long as your assignment meets the pre-requisites below one Moodle Assignment activity can be used to manage extensions, late submissions and resubmissions.
This method of managing late submissions, extensions and resubmissions only works in the following circumstances:
If your assignment does not meet all of the pre-requisites, there is an alternative option available.
Set the Cut-off date to 48 hours after the extension date. Late submission deductions need to be manually applied.
Use the Extend feature.
If the pre-requisites required for the inbuilt workflow don't apply to the Assignment on your module, there is an alternative option available.
Set the Cut-off date to 48 hours after the Due date. Late submission deductions need to be manually applied.
Set up additional assignment(s) to manage submissions for students with resubmissions and/or extensions. Set the Cut-off date to 48 hours after the extended deadline to allow for late submissions.
In order to restrict additional assignment(s) to students with extensions or resubmissions you will need to create a hidden group and give access to that group. Do not use groups with any other visibility options.
Set Allow Submissions after the Due Date to Yes. Please note there is no option to set a cut-off date so students can continue to submit after the late submission period. Late submission deductions need to be manually applied.
Create additional assignment(s) to manage submissions for students with resubmissions and/or extensions. Set Allow Submissions after the Due Date to Yes for each assignment activity.
In order to restrict this assignment to students with extensions or resubmissions you will need to create a hidden group and give access to that group. Do not use groups with any other visibility options.
Set Prevent late submissions to No. Please note there is no option to set a cut-off date so students can continue to submit after the late submission period. Late submission deductions need to be manually applied.
The Video Assignment activity does not have inbuilt features to enable resubmissions and extensions and will require the setting up of additional assignment(s) to manage submissions for students with resubmissions and/or extensions. Set Prevent late submissions to No for each additional assignment.
In order to restrict this assignment to students with extensions or resubmissions you will need to create a hidden group and give access to that group. Do not use groups with any other visibility options.
Please note that as per Appendix A of the Extensions and Late Submissions policy that there are a number of assessment types that are exempt from this Policy. This includes:
Check Appendix A of the policy for the full list.
