Manage groups guide

Only those enrolled in the Programme Administrator role on a module or the category in which the module is located can add groups in bulk.

Groups can be added to your module in bulk using a CSV file. Each student can only be added to one group at a time.

If the student is already in a different group in a module, the bulk upload action will assign an additional group to the user.

For example, Student A belongs to 'Group 1' in the module. As part of the bulk upload CSV file you also Student A  to be allocated to 'Group PG'. After bulk upload, Student A will be assigned to 'Group 1' and 'Group PG' in the module.

You need to ensure that students are already enrolled on the module prior to undertaking bulk upload. To avoid accidentally enrolling students on a module, you need to download a list of students and their email address from Moodle.

You can then use the email address from the spreadsheet to populate the first column of the CSV template required to bulk create the Groups.

To add groups in bulk, you need to complete a CSV template.

1. Select the CSV template linked below.
2. To save the file to your computer:
   • Select File.
   • Select Save As.
   • Select Download a Copy.
   • Save the file locally to your computer.

1. Open up the CSV template file from your computer.
2. Under column A, enter the student's university email address.
3. Under column B, enter the the group name to be assigned to the student.
   • Do not remove the header row.
   • Do not add anything in column C or beyond. The upload tool only reads the first two columns.
4. Save the file on your computer. Ensure that it is in CSV (comma delimited) format.
5. Open up the Moodle module where you want to create the group.
6. Select Participants from the contextual navigation menu.
7. Open the Enrolled users drop-down menu and choose Bulk enrolments.

8. Select Choose a file..., then select the CSV file from your computer, Select Upload this file; or drag and drop your CSV file to the file upload area.
9. Ensure Role to assign is set to Student. If you do not select student you will enrol the students in an editing role in Moodle.
10. Under First column contains, select Email address.
11. If you wish to create a grouping of the same name, select Yes to Create grouping(s) if needed.
12. Select Enrol them to my course.
13. When you see the enrolment confirmation page, select Continue.

NB:  You may not get a confirmation message on Moodle after selecting Enrol them to my course. You will receive a confirmation email, but if you have rules managing notifications from Moodle, this may be filtered out of your inbox. To check if the groups have been created, follow the steps below.

Confirm groups created

You can double check that the group(s) were successfully created.

1. Select Participants from the contextual navigation menu. 
2. Open the Enrolled users dropdown menu and choose Groups.
3. Select the name of the group which you have uploaded and review all group members.
    

Delete spreadsheets

This screencast demonstrates how to bulk create groups in Moodle.