Echo360 delete Lecture Capture recordings that are two years or older on 1st June each year. Please refer to the Lecture Capture Retention Process (below) for further information.
If the system is used for recording of assessed work e.g. presentations and requirements state the recordings should be retained for a period longer than current plus 1 past year, staff are advised to take backups by downloading recordings ahead of 1st June each year.
Current staff are periodically added to the Echo system as users with the role of 'Academic Staff' and should login via their City username, authenticated via the University's LDAP system. When staff leave City, they will be removed from the system. In any case, once their City account has expired they will no longer be able to access the system.
In accordance with the City's policy on Intellectual Property, the copyright in teaching materials and electronic recordings of lectures will normally reside with the University. Staff will be required to assign performance rights in lecture capture recordings to the University, and to waive moral rights, for the purpose of allowing the University to manage recordings without seeking the permission of those appearing in them (for example, to archive, move or delete files).
Students are not routinely given direct access to the Echo system, instead they access via a trusted connection from Moodle.
IT staff may be given administrator rights ('system admin', 'admin', 'scheduler', 'a/v admin' or 'license manager') to be able to administer schedules, recordings, devices and configuration etc.
