All taught sessions classified as lectures in the MyTimetable system for 2024/25 will be automatically scheduled to be recorded using Lecture Capture if they are timetabled in a Lecture Capture enabled room. Lecture recordings will start to be scheduled from 5th August 2024 and recordings are scheduled 180 days in advance. Subsequent changes or cancellations will also be handled automatically.
To facilitate the automatic scheduling Lecture Capture recordings, recording schedules need to be set consistently.
This means that all Lecture Capture recordings that are automatically scheduled will record the following sources:
Lecture Capture live stream will not be enabled on automatically scheduled recordings. If you need to change the sources to be recorded and/or to enable live stream you will be able to do this via this form on the IT Self Service Portal.
Once requested with at least two working days’ notice, staff can request to change Lecture Capture recording sources or to opt in to live stream. If you need to change the sources to be recorded and/or to enable live stream you will be able to do this via this form on the IT Self Service Portal.
The form will prompt staff to provide a reason when requesting that particular sources are not recorded.
Changes to timetabled lectures need to be made through the timetabling system for the changes to be automatically made to the Echo360 schedule. A small subset of lectures are excluded from the automated process.
If you have any late changes that affect a recording in the 'excluded' set, contact Timetabling to make the change and log a request on ServiceNow for IT to make a change to the Lecture Capture schedule.
Any staff member enrolled on the Moodle module can make the recording unavailable to students if the Lecture Capture schedule cannot be amended in advance.
Staff may want to record other types of taught sessions, i.e. tutorials and/or seminars, and make these recordings available for students. The Lecture Capture booking form on IT Self Service Portal will enable staff to request recordings of taught sessions not classified as lectures on MyTimetable.
Remember to add your exceptions to the booking form for weeks you are not teaching the session - e.g. reading week. Otherwise the empty room or private conversations will be recorded and made available to your students via the Lecture Capture activity on Moodle.
If there are any changes to your schedule or room information after you have made your booking, log a request on IT Self Service Portal citing the booking reference and ask for the changes to be reflected in your Lecture Capture recording schedule.
If you are allocated to a different room or need to cancel your recording, please call 020 7040 8181 to discuss changes required.
If your seminar or tutorial is moved or rescheduled, check if the new room has Lecture Capture and contact the IT Self Service Portal to reschedule or cancel the Lecture Capture recording.
If a tutorial/seminar is cancelled/rescheduled or your room is moved and you do not get a chance to contact the IT Service Desk to request that your Lecture Capture is cancelled, you will end up with a recording of an empty room or potentially a meeting/conversation if someone has gone into the empty room to use it.
You will need to make the recording unavailable immediately after the scheduled lecture and you can log a request on IT Self Service Portal for the recording to be deleted.
Any staff member enrolled on the Moodle module can make the recording unavailable.
Any staff member enrolled on the Moodle module can make the recording unavailable.
The default is for all recordings to become available one day after the recording.
The Online Teaching Materials & Lecture Recordings Policy recommends that all recordings should be made available as quickly as possible following the session and should remain available to those students for whom they were created for two years, and after any final assessments/exams/resits relating to the current instance of the module(s) being studied.
If you need to alter the dates that the recordings become available and become unavailable to your students, you can update the availability settings via Echo360.