Manual student enrolment - Moodle 4 - Manage participants guide - EdtechGuides at City, University of London

About participants menu

The Participants page enables Programme Administrators to easily enrol, view, search for, filter, edit and delete module participants. Lecturers can use the Participants page to view, search for and filter module participants.

You can access the Participants page from the contextual navigation menu above the module name.

About student enrolment

Most student enrolment is automated. Programme Administrators should not complete manual enrolments on modules where enrolment is automated from SITS, via a business rule or from a meta-link.

Very occasionally you may be managing a module that requires manual student enrolment. Only Programme Administrators can complete manual student enrolment. Lecturers do not have permission to enrol users into the Students role on modules.

Programme Administrators may also need to complete manual Student Observer enrolment on modules to provide students with read-only access on modules.

Enrol student

Select Participants from the contextual navigation menu above the module name.
The Participants page defaults to a list of users already enrolled on the module. This will include information on the roles assigned, profile details and if users are assigned to specific groups.
Select the Enrol users button on the right of the page.

Participants menu open with Enrol users hightlighted

Start typing the student's name in the Select users search field. Select the relevant user.
Change the Assign role to the relevant staff role, e.g. Student, Student Observer.
Start typing the second student's name in the Select users search field. Select the relevant user. Repeat until you have found all the users that you need to enrol in the same role.
Select Enrol users.

Student selected to enrol. Student selected in Role menu and Enrol users button highlighted

If a student does not appear in the search, it could be that they are already enrolled on the module, check the Participants page.

To change a student's role, select Participants from the contextual navigation menu.
Select the edit icon (pencil) alongside the role for the relevant user.

Edit student role

Remove the current role from the user, by selecting on the x alongside the role.
Select the arrow on the right side of the box and select a different student role from the drop-down menu, e.g Student Observer.
Select the Save icon to save your changes.

new role selected for student

Unenrolment is automated on SITS modules, so ensure student unenrolment is done on SITS. The process below is only required for modules with student self enrolment or where the Programme Administrator is managing enrolments manually.

To unenrol students from a module, select Participants from the contextual navigation menu to open the page.

Select the delete icon (bin) to the right of the user.
A warning message will appear, select Unenrol on the confirmation screen.

Filters

Open the Participants page.

The filter at the top left of the Participants page allows for filtering by period of activity, enrolment method, group, roles, status and keyword. More than one option may be selected, with the option to filter by Any or All.

Once you have set your conditions select the Apply filters button to view the results. Select the Clear filters buttonto remove the filters applied.

In Moodle 3.9, you can access the Participants page via Settings > Users > Enrolled Users.