You can opt in to automatically copy your Zoom Cloud recordings to Echo360. This will make your online lecture recordings available to students in a consistent location on the relevant Moodle module.
To start storing your Zoom recordings in Echo, please contact the Digital Education team via the IT Self Service Portal. We can then set up a training session for you and liaise with IT to ensure that the relevant sections are available to you in Echo360. This will enable you to publish your recordings to students.
The Zoom meeting organiser must opt-in to copy recordings to Echo
If the Course Office is scheduling Zoom meetings and using alternative hosts to enable lecturers to facilitate these meetings, then the tasks outlined below will need to be completed by the Zoom meeting organiser (i.e. course officer).
There is an option to map your Zoom meetings to your Echo sections. We do not recommend this as any recordings in a recurrent meeting will automatically become available to students. This means that students will be able to view unedited recordings and there is the potential for students to view a recording that you did not want to make available to them.
To ensure that your Zoom recordings work well for students, we recommend checking and updating the following settings in the City Zoom portal. You only need to update these settings once and the settings will apply to all future Zoom meetings.
Echo360 has a priority level for retrieving recordings from Zoom in that they only pull in one type for each meeting recording, even if multiple are selected.
The transcript from Zoom will be shared with Echo and will make your recording more accessible and inclusive. Students can open the transcript while reviewing the recording.
Zoom's transcript is automated, so the quality will vary depending on sound quality, amount of specialist terminology used, and accent/speed of the speaker.
The transcript on the Echo recording is not currently displaying speaker names. This is being investigated by Echo360.
You only need to do these steps once to set up the integration between Zoom and Echo. Recordings will be copied from Zoom to your Echo360 Library for future recordings.
The Zoom meeting organiser needs to connect Echo with Moodle so that your Lecture Capture and relevant Zoom recordings are visible to students on the Moodle module.
If you have already connected Lecture Capture to Moodle to display your Lecture Capture recordings for the term you do not need to complete these steps again.
Undertaking these steps also add you as an instructor to the Echo section. This means that you can share your Zoom recordings from your Echo library to the relevant Echo section and class.
You must be enrolled in a staff role on the module (or the category in which the module is located) to complete these steps.
You will need to repeat these steps for every module where you want to create a link to your live lecture recordings.
Select Lecture Capture from the All or Recommended tab.
Your scheduled recordings and live streams and any completed recordings associated with the module will display within Moodle. Your Moodle module will remain open in another tab. Return to this tab to return to the module. Use the breadcrumb trail at the top of the module to return to the module homepage.
If you do not see the relevant module appearing in the Section drop-down menu, contact the IT Self Service Portal and request that the Moodle module has an associated section in Echo.
An automated transcript will be uploaded from Zoom. Captions will be automatically applied to recordings copied to Zoom from Friday 4th November 2022. No further action is required.
For earlier Zoom recordings you can apply your transcript as closed captions:
Your Echo Library contains all the recordings that you own. Once you toggle Automatically copy Zoom recordings to Echo360 to on, subsequent Zoom recordings will be available in your Echo Library.
When the recordings from Zoom are copied into Echo360, they are private to the recording owner. To make these available to your students, you will need to share each recording with the relevant Echo360 section.
The Share Settings opens in a dialog window. Select the Class tab to publish the Zoom recording. You must add a New Class to avoid overwriting any existing content in your module.
You can add a direct link to a recording to the relevant topic or week. This is a useful way to integrate your Zoom teaching session recordings with your Moodle content. You need to complete the steps below after each recorded Zoom session has copied to your Echo360 Library.
Use the breadcrumb trail at the top of the page to return to your module homepage. Repeat the steps above for each recording that you want to display within a topic or week on your Moodle module.