EdtechGuides: Extend Lecture Capture guide: Copy Zoom recordings to Echo360

About Zoom and Echo integration

You can opt in to automatically copy your Zoom Cloud recordings to Echo360. This will make your online lecture recordings available to students in a consistent location on the relevant Moodle module.

To start storing your Zoom recordings in Echo, please contact the Digital Education team via the IT Self Service Portal. We can then set up a training session for you and liaise with IT to ensure that the relevant sections are available to you in Echo360. This will enable you to publish your recordings to students.

The Zoom meeting organiser must opt-in to copy recordings to Echo

If the Course Office is scheduling Zoom meetings and using alternative hosts to enable lecturers to facilitate these meetings, then the tasks outlined below will need to be completed by the Zoom meeting organiser (i.e. course officer).

Avoid automatic mapping

There is an option to map your Zoom meetings to your Echo sections. We do not recommend this as any recordings in a recurrent meeting will automatically become available to students. This means that students will be able to view unedited recordings and there is the potential for students to view a recording that you did not want to make available to them.

Benefits

You do not need to download recordings from Zoom and then upload them to another platform, this step is done automatically. Your Zoom recording appears in your Echo Library shortly after it has finished processing via Zoom Cloud.
You can use Echo’s editing tools to edit your live lecture recording.
Echo also takes a copy of the Zoom transcript and students can review this as they watch the live lecture recording.
All of your live lecture recordings are consolidated in one link on a Moodle module. This will be particularly useful as we move back to some face-to-face teaching.
Students get access to Echo's Study Guide features enabling them to make timestamped notes on the live lectures

Challenges

To use the automatic uploading of Zoom recordings to Echo you must select to Record to the Cloud. If you choose to record to your computer you will need to manually upload your recording from your computer to Echo360 and you will not get access to Zoom’s transcript feature on the recording.
All of your Zoom cloud recordings are automatically uploaded to Echo. As long as you have not mapped your Zoom meetings to an Echo section they will not be made available to students.
Recordings are only copied to Echo once you have toggled Automatically copy Zoom recordings to Echo360 to on. Recordings prior to enabling this setting will need to be manually downloaded from Zoom cloud and then uploaded to Echo.
Zoom recordings greater than 5GB will not be copied into Echo360. Those must be manually downloaded/uploaded into Echo360 where required.

Start of term tasks

To ensure that your Zoom recordings work well for students, we recommend checking and updating the following settings in the City Zoom portal. You only need to update these settings once and the settings will apply to all future Zoom meetings.

From the Zoom portal, select Settings and then Recording.

Echo360 has a priority level for retrieving recordings from Zoom in that they only pull in one type for each meeting recording, even if multiple are selected.

We recommend checking the box alongside
- Record active speaker with shared screen
- Create audio transcript

The transcript from Zoom will be shared with Echo and will make your recording more accessible and inclusive. Students can open the transcript while reviewing the recording.

Zoom's transcript is automated, so the quality will vary depending on sound quality, amount of specialist terminology used, and accent/speed of the speaker.

The transcript on the Echo recording is not currently displaying speaker names. This is being investigated by Echo360.

You only need to do these steps once to set up the integration between Zoom and Echo. Recordings will be copied from Zoom to your Echo360 Library for future recordings.

Go to the Echo homepage.
Enter your City email address and select Submit.
Select City, University of London from the Institution drop-down list and select Submit.
Open the cog menu on the top right of the Echo screen and select Account Settings. The Account Settings page will open.

Select Zoom Settings from the left-hand panel.
Switch the toggle on alongside Automatically copy Zoom recordings to Echo360. This completes the integration between Zoom and Echo360.

The Zoom meeting organiser needs to connect Echo with Moodle so that your Lecture Capture and relevant Zoom recordings are visible to students on the Moodle module.

If you have already connected Lecture Capture to Moodle to display your Lecture Capture recordings for the term you do not need to complete these steps again.

Undertaking these steps also add you as an instructor to the Echo section. This means that you can share your Zoom recordings from your Echo library to the relevant Echo section and class.

You must be enrolled in a staff role on the module (or the category in which the module is located) to complete these steps.

You will need to repeat these steps for every module where you want to create a link to your live lecture recordings.

Turn Edit mode on.
The Lecture Capture link to all relevant module recordings is typically added to Introductory topic at the top of a module. and select Add a Resource or Activity.
Select Lecture Capture from the All or Recommended tab.
Provide a meaningful Activity name (i.e. ‘Live Lecture Recordings’). Scroll to the bottom of the page and select Save and display.
- Select Hide under Common Module Settings if you do not want the link to be immediately available for students. However, students can still access the recordings publishing to this course if students have access to Lecture Capture in another module. They can use the Courses tab within Echo360 to navigate to the recordings.

Name added for Lecture Capture recordings

Select the link Open in new window. The Echo360 module page will open displaying in a new tab.
For Term: Select the current academic year.
For Course: Type your module code and select the module.
- If you are creating a Lecture Capture link in a module where the code starts with GEN or MDL, don't include the GEN or MDL when typing the module code. For example, you would type SOC_Y2CR not GEN_SOC_Y2CR.
For Section: Select the corresponding module period and lecture series e.g.2023/24 PRD2 Spring Term Lectures. You need to do this even if your module is only running once in the academic year.
Ensure Link to the Section home is selected. This provides one link to all the Lecture Capture recordings/live streams for your module.
Select CONNECT to confirm. Please note: If you do not select this button, you will not have completed the set up of Lecture Capture in Moodle.

Echo360 page showing Term, course and section selected

Your scheduled recordings and live streams and any completed recordings associated with the module will display within Moodle. Your Moodle module will remain open in another tab. Return to this tab to return to the module. Use the breadcrumb trail at the top of the module to return to the module homepage.

If you do not see the relevant module appearing in the Section drop-down menu, contact the IT Self Service Portal and request that the Moodle module has an associated section in Echo.

Tasks to complete after each Zoom teaching session

You may need to edit your recording and transcript in Echo360 prior to making the recording available to students.

Review EdtechGuide on editing a recording.
Review the Echo360 guidance on editing a transcript.

An automated transcript will be uploaded from Zoom. Captions will be automatically applied to recordings copied to Zoom from Friday 4th November 2022. No further action is required.

For earlier Zoom recordings you can apply your transcript as closed captions:

Select Library from the top navigation bar of Echo360.
Navigate to the relevant recording. The recording will display the name of your Zoom meeting. If you are using a recurrent meeting, you will see the same recording title and will need to review the dates within Echo to find the relevant recording.
Open the three dots menu alongside the relevant meeting.
Select More Actions.
Select Edit Transcript. This opens up the Transcript Editor.
Select Apply To CC if you want students to be able to activate closed captions as well as to view a transcript while reviewing the recording.

Apply to CC tab highlighted

Your Echo Library contains all the recordings that you own. Once you toggle Automatically copy Zoom recordings to Echo360 to on, subsequent Zoom recordings will be available in your Echo Library.

When the recordings from Zoom are copied into Echo360, they are private to the recording owner. To make these available to your students, you will need to share each recording with the relevant Echo360 section.

Select Library from the top navigation bar of Echo360.
Navigate to the relevant recording. The recording will display the name of your Zoom meeting. If you are using a recurrent meeting, you will see the same recording title and will need to review the dates within Echo to find the relevant recording.
Open the three dot menu on the right of the recording. Select Share.

The Share Settings opens in a dialog window. Select the Class tab to publish the Zoom recording. You must add a New Class to avoid overwriting any existing content in your module.

Select Class.
Start typing your module name in Course and select the relevant module.
Select your Term (academic year. i.e. 2023-24)
For Section, select the corresponding lecture series e.g.23/24 PRD2 Spring Term Lectures. You need to do this even if your module is only running once in the academic year. and select the relevant module.
- If no Section is available for the current academic year and term please log a query on IT Self Service Portal as a Section may need to be created in Echo or you may need to be added as an instructor on the relevant Section.
Select New Class to avoid overwriting any existing content.
Enter a meaningful Class Name.
Enter the Date, Time and Duration of the recording.
Press Share button in bottom right to share the Zoom recording to the Echo360 section.

You can add a direct link to a recording to the relevant topic or week. This is a useful way to integrate your Zoom teaching session recordings with your Moodle content. You need to complete the steps below after each recorded Zoom session has copied to your Echo360 Library.

Open the relevant Moodle module.
Turn Edit mode on.
Open the section of the module where you want the Lecture Capture recording to display.
Select Add a Resource or Activity.
Select Lecture Capture from the Recommended tab.
Provide a meaningful Activity name that will display for the students.
Select Save and display.
Select the link Open in new window. The Echo360 module page will open in a new tab.
Select Term (current academic year).
Select Course (name of your module) by typing your module code.
Select Section (instance of your module). Select the corresponding lecture series e.g. 2023/24 PRD2 - Spring Term Lectures. You need to do this even if your module is only running once in the academic year.
Select A lesson.
Select the relevant recording from the Lessons drop-down menu.
Press the CONNECT button. Please note: If you do not select this button, you will not have completed the set up of Lecture Capture in Moodle.
The selected recording will display in Moodle.

Use the breadcrumb trail at the top of the page to return to your module homepage. Repeat the steps above for each recording that you want to display within a topic or week on your Moodle module.

Select the link to Lecture Capture in the topic/week of the Moodle module. Echo360 will open in Moodle
Select the SETTINGS link from the top navigation bar on Echo360.
Select Features from the menu on the left.
Toggle Class Content downloads on. You can also choose whether to allow audio-only downloads, and out of term downloads.
A warning message will appear that students will be able to download content. Select Confirm to change the setting.