Your guest speaker must have a Zoom account and the login details to hand to join a Zoom meeting at the University. It is free and easy to sign up for a Basic account.
To ensure security during Zoom meetings (for teaching and learning activities) you can restrict meetings to @city.ac.uk users only. However, you may have a guest speaker who needs to join your meeting. This guide provides instructions on changing Zoom's settings to ensure you have a secure online teaching session while also allowing your guest speaker to join.
The settings described below mean that your guest speaker and any students who log in with personal Zoom accounts will go the Waiting Room and will need to be admitted by the meeting's Host or Co-Host. The guest speaker can be admitted from the Waiting Room and the Host can send a message to students in the Waiting Room asking them to login with their @city.ac.uk credentials to access the meeting directly.
A Host with a @city.ac.uk email address needs to be present in the meeting to admit the guest speaker to the meeting as they will be initially placed in the Waiting Room.
You will first need to change your Waiting Room settings via Zoom's browser-based Portal.
Via Zoom's browser-based portal, select the blue Schedule a Meeting button in the top right corner of the screen. When the new page loads, you need to pay particular attention to the Security settings.
Remind your guest speaker that they need a personal Zoom account and the login details to hand to join a meeting.
If the external presenter reports that they are receiving an error Please log in with a commercial Zoom account to join displays, don't worry! Ask them to login with their basic Zoom account to join the meeting