Zoom staff guide

Once your meeting has finished processing, you will receive an email to your university email account with a link to the recording and a link to share the recording. Your recordings are also accessible via the Zoom web portal https://city.ac.uk/zoom 

Recordings will only be available to the host of the meeting. If you were not the host, you will need to contact the person who set up the meeting in order to access the recording(s).

Zoom recordings are available via the Zoom portal for 24 months. To provide a more integrated experience for students and to edit your recording, you must download the recording from Zoom and upload it to MediaSpace or Echo360 and then share it to students via Moodle. If you leave the University your Zoom account will be removed and all recordings deleted. Line managers can log a request on IT Self Service Portal to get Zoom recordings transferred from staff leavers.

• If you have uploaded the recording to MediaSpace (further guidance here), you can share the recording as a Video Resource on Moodle.
• If you have integrated Zoom with your Echo360 account (further guidance here), you can share the recording as a Lecture Capture activity on Moodle.

Screencast: Manage Zoom recordings

Related guidance

Download recording

1. Login to the Zoom portal.
2. Select the Recordings tab from the left-hand navigation menu.
3. Use the calendar to narrow your display of recordings.
4. Select the relevant recording.
5. Select the relevant file to download.

   

30 minutes after a Zoom meeting has ended, you can download an attendance list.

NB Attendance lists will only be available to the host of the meeting. If you were not the host, you will need to contact the person who set up the meeting in order to access the list.

1. Login to the Zoom web portal https://city.ac.uk/zoom.
2. Select Reports.
3. Select Usage.
4. You can use the calendar to locate the relevant meeting report.
5. Scroll across the screen to the Participants column. Select the number of participants alongside the relevant meeting.

   

6. This opens up a summary report. If students left and re-joined the meeting on a number of occasions you may need to select Show unique users prior to export.
7. Select Export to download an excel file.