Teams recordings will be stored on OneDrive/SharePoint from July 2022.
LEaD recommend that you map your OneDrive/SharePoint recordings to Echo360 to ensure that students can access the relevant recordings. Mapping your OneDrive/SharePoint recordings to Echo360 has many benefits.
Due to Microsoft licence restrictions for Visiting Lecturers (VLs), recordings of Teams meetings made by VLs have a very limited retention period and will be deleted 21 days after the recording is completed. To ensure that recordings of teaching sessions can be accessed by students during the academic year, VLs are advised to map their OneDrive/SharePoint recordings to Echo360 in order to provide access to students.
Teams Meetings recordings are saved to OneDrive>Recordings of the meeting organiser or Presenter who selects record.
Prior to making any recordings that you want to share with students you will need to set up folders on OneDrive, map to Echo360 and connect Echo to Moodle. These tasks need to be completed once for each module.
Set up Echo mapping prior to any recordings taking place for the module. The mapping must be set up by the member of staff who plans to record the Teams meetings.
Complete this mapping for each module you are teaching online using Teams Meetings organised via Outlook.
Connect Lecture Capture to Moodle for each module you are teaching online using Teams Meetings organised via Outlook.
The step below needs to be completed after each Teams meeting recording has finished processing.
Teams Meeting recordings will be saved to OneDrive>Recordings folder of the person who selects to record the meeting.
Move any recordings for the module from OneDrive>Recordings to the folder titled module name recordings.
Any recording moved to the module name recordings folder will become available to students via the Lecture Capture link in the relevant Moodle module.
Teams Meetings recordings that are associated with a channel are stored in the SharePoint for the Team and can be accessed via the Teams channel.
Prior to recording any Teams Meetings associated with a channel you will need to map the Teams channel to Echo360 and connect Lecture Capture to Moodle. You will only need to do this once for each module and then recordings will automatically display to students via the link to Lecture Capture in Moodle.
Your Team must have at least one folder present before you can map the Teams channel to Echo360. In Teams created with Skooler mConnect, open the Teams channel you want to which you want to map. Select Files. This will auto create a class materials folder. You can now map your Teams channel to Echo360.
Set up Echo mapping prior to any recordings taking place for the module.
Complete this mapping for each module you are teaching online where recordings are associated with a Teams channel.
Connect Lecture Capture to Moodle for each module you are teaching online using Teams Meetings associated with a channel.
Lecture Capture link in relevant Moodle module.
Uploaded audio and video content in Teams
If you or your students upload any MP3 (audio) or MP4 (video) files to the Team channel that you have mapped to, these will be ingested into Echo. This means that these files will display to students in the link to Lecture Capture from the Moodle module. Advise students to share links to audio or video content rather than uploading audio and video files.
Teams Meeting recordings can be accessed and downloaded in Microsoft Stream by the Meeting organiser or the Presenter who started the recording. Other attendees who were invited to the meeting or attended the meeting can view the recording, but cannot download it.
This means that if you have not invited your students to the meeting, for example if you scheduled your meeting via Outlook and didn't invite your students to the meeting invitation, they will not all be able to view the stream recording if they did not attend the meeting.