Turnitin are contractually obliged to make reasonable attempts to store assignments for up to 180 days after the class end date. A class has a default end date which is typically twelve months from the creation date, or set to the date of the latest post date for the Turnitin assignments in the class.
The expiration length of twelve months was introduced in February 2023. Modules created before this date will still be subject to the old six-month expiration period.
Although Turnitin make every effort to keep papers accessible in perpetuity, in some rare scenarios, papers may become inaccessible. You can download Turnitin assignments for retention by selecting the link to the Turnitin assignment in Moodle and selecting one of the Export options from the Summary tab.
Assignments can also be completely overwritten due to resubmissions, if Turnitin assignments are set up to allow resubmissions until the due date. Additionally, paper deletion requests can be made by the Turnitin Account Administrator (Contact via IT Self Service Portal), regardless of class end dates. Turnitin can permanently delete a paper from their database so that it can no longer be used as a searchable source. For contractual reasons, all requests for paper deletions from the Turnitin database must be submitted in writing by the University's Turnitin Administrator.
The University has a licence for all students. IT do not currently remove students from Turnitin.
If a lecturer has used Turnitin through our Moodle integration and has left the University, then it is not possible for the Turnitin administrator to drop that Lecturer from our Turnitin account. This is something that must be done by Turnitin's engineering team. IT will need to provide the name of the lecturer(s) and their Turnitin user ID(s) to Turnitin in order to process that request.
Taken from Senate Regulations Assessment Regulations 2022/23 (APPENDIX 4 - RECORD AND DISCLOSURE OF ASSESSMENT RESULTS)
| Item(s) | Retention period |
|---|---|
| Coursework coversheets, feedback proforma and examination scripts (all formats): | Current academic year, plus one additional year |
| Records documenting marks Awarded for submitted/completed assessments, as presented to the Assessment Board, including details of the consideration of Extenuating Circumstances and academic misconduct | Current academic year, plus six further academic years. |
| Records of appeals panels and decisions | Current academic year, plus six further academic years. |
| Records documenting Awards, classifications, individual Modules and assessment components |
Current academic year, plus six further academic years. |
At the end of the period of retention, retained work and the records of marks will be disposed of confidentially.
