Both Zoom and Teams meetings have a number of features to help you to improve the accessibility of your live online teaching. As well as using the accessibility features, provide materials that you plan on using in the Virtual Classroom to students in accessible formats in advance of the meeting. This will help all students prepare.
Accessibility features on Zoom
Accessibility features on Teams
- Keyboard shortcuts for Teams.
- Use live automated captions and transcripts in Teams Meeting.
- A transcript and captions are automatically applied to the Teams recording stored in OneDrive/Teams.
- If you want to edit the transcript of a Teams recording, we recommend that you map from OneDrive/SharePoint to Echo360 and use Echo's transcript editor to complete your edits.
- If you want to keep a copy of the transcript:
- Open the recording from OneDrive/SharePoint. Select the transcript button. The transcript will display in a panel on the right. Select the Download button within the Transcript panel. The .vtt file can be opened using Notepad (Windows) or TextEdit (Mac)
- Strip your downloaded transcript of timecodes and other extraneous text using the Microsoft file cleaner
- Participants can choose to Turn off incoming video to reduce bandwidth need or remove distractions.
- Provide materials you plan on using in the Virtual Classroom to students in accessible formats in advance of your session - this will help all students prepare.
- Set a clear agenda for live/synchronous sessions, so that students know what to expect.
- Avoid requiring or requesting camera use by students, unless there are clear pedagogical reasons.
- Remind students of how to change their backgrounds in Teams and Zoom.
- Remind students of the accessibility features within Teams and Zoom that they can choose to use as participants (as above).
- Ensure that time is given for switching between applications e.g. moving from a Teams call on a computer to the Poll Everywhere app on a mobile.
- Ensure that time is given when engaging in interactive activities e.g. raising hands to answer a question, participating in a shared document or poll.