Upload files - alternative methods - Create content guide - EdtechGuides at City, University of London

Uploading Files - Alternative Methods

Turn Edit mode on.
Open the section where you want to place your file.
Select Add an activity or resource, then choose File from the Resources tab.
Give your File a name.
Add a Description to provide some information on what is contained in the file. Check the box to Display description on module page.
Open the File picker and select Microsoft OneDrive.
Log into your account. (You may be prompted to allow Moodle to access your OneDrive the first time you access OneDrive from Moodle.)
Navigate to the correct folder. Choose the relevant file and Select this file.
Open the Appearance settings and select how you want the file to display from the Display drop-down menu.

Show size to display file size and Show type to display the file type are automatically checked. Do no uncheck these options.
Check the box alongside Upload / modified date to help students to identify updated content.

You can only add one file to Moodle at a time using this method of adding a file. All subsequent files will be ignored.

Before you store files on your personal external repositories, please refer to City's guidance on safe data handling. Data owned by City must only be stored or processed on City supplied and / or approved IT systems and third party services. Some examples of unapproved systems include: Personal USB sticks / hard drives, Google documents, Dropbox . These alternative systems should only be used by students to upload files for assignment submissions.

Related guidance

Safe data handling City login required

You can quickly add multiple files to your module as long as they are saved within the same folder on your computer. Alternatively if you want to display the files in a Folder on your module, review the Create Folder guidance.

Drag and Drop multiple resources to your module

Turn Edit mode on.
Open the section where you want to display your files.
On your computer, open the folder where your files are saved.
Resize the folder window, so that your Moodle module and the folder are visible.
On a Windows computer you can select multiple files by selecting a file holding the shift key and using the up and down arrow keys to select other files you want to upload. In a large folder where you don’t want to add all of the files, select the first file you want to add by selecting it and then hold the CTRL key and select all the other files that you want to add.
Once files are selected drag and drop the files into the relevant section of your module.
You can now change the order of the files in the topic or between topics. Mouse select and hold the arrow icon at the top of the file you want to move. Use your mouse to drag the file to the appropriate location on the module. Drop the file when it is in the right position by releasing the mouse button.

Please note that the new version of the file needs to have the same name as the file you are updating.

Turn Edit mode on.
Open the three dots menu alongside the file. Choose Edit Settings.
Add some information in the Description input field to indicate that the file has been changed.
Check to Display description on module page.
Select the file icon in the Select files area.
Select Browse...
Navigate to the folder on your computer where you have saved your file.
Choose the updated file and select Open.
Select Upload this file.
Select Overwrite.
Select Save and return to module.
Select the file to open it and confirm it has updated

You cannot drag and drop an updated file onto your module homepage. This will just create a copy of the file on your module homepage.

You can reuse a file between different modules and set a master file. If you overwrite the master file the changes are reflected in any linked files.

Drag and drop the presentation onto the module a. homepage.

Give your file a unique and meaningful name. (You will need this to search for and locate the file).
Turn Edit mode on.
Open the section where you want to display the file.
On your computer open the folder where your file is saved.
Resize the folder window, so that your Moodle module and folder are visible
Click on the relevant file that you want to upload to Moodle and drag it into the relevant topic in your module. Please note you can only drag and drop a file at the bottom of a section.
Drop the file when it is in the right position by releasing the mouse button.

Link to the presentation file in module b

Turn Edit mode on.
Open the section where you want to display your file.
Select Add an activity or resource, then choose File from the Resources tab.
Provide a meaningful Name.
Add a Description to provide some information about the file if required. Check the box to Display description on module page.
In the Select files area, select the file icon.
Select Module files (which opens up all the files in your module)
Select All my modules (which opens up a list of modules on which you are enrolled).
Type the unique and meaningful name into the Search field.
Select the relevant file.
Check the box alongside Create an alias/shortcut to the file.
Select this file.
Scroll to the bottom of the page and select Save and return to module.

If you can't find the file by searching for it, you can search for the module in which the file is located and then navigate to the file. Follow to step 8 as above and then:

Select module a from the list of modules.
Files in Moodle are associated with the place where they are used. So the file you dragged and dropped will be contained within a folder with the name of the file. Select the folder to open it and select the file.
Select Create an alias/shortcut to the file. This means that if you update the file in module a then all the updates will automatically come through to module b.
Select this file.
Scroll to the bottom of the page and select Save and return to course.

Disable alternative formats

You may wish to consider disabling the alternative format for a specific file if:

the alternative format(s) is known to be incorrect.
reviewing the content in a different format may reveal the answer to an activity that students are required to undertake while studying the content.

Select the alternative formats icon alongside the accessibility score indicator that appears next to the file resource.
Select the down arrow that appears on the Download alternative formats overlay window. Select Disable alternative formats for this file.
Select the x icon on the top right of the overlay to return to the module page.
Repeat steps 1-3 for any other files for which you want to disable alternative formats.

When students select the alternative format icon to download the content in a different format they will receive a message that The alternative formats for this file have been disabled.

Re-enable alternative formats for a file

You can re-enable alternative formats if required.

Select the alternative formats icon alongside the file.
An overlay will display. Select the Enable for this file button.
The alternative formats will display. Select the x in the top right to close the overlay and return to the module page.
Repeat steps 1-3 for each file where you want to re-enable alternative formats.