Live online teaching guide

This guide will signpost you to key resources which can help you quickly move your teaching online. This may be helpful when short-term disruptions such as snow days or Tube or train strikes occur.

Before you begin:

• Check with your department what communications have been sent to students.
• Decide on how you want to deliver your teaching online so that you can prepare for your approach and communicate with students.
  • Please note that the university or your department may advise on how this should be done.

Options for moving your teaching online include:

• A synchronous online lecture, with both the lecturer and students joining a Teams or Zoom meeting.
• An asynchronous teaching session, with study resources available online via Moodle which students can access in their own time.
• A Lecture Capture live stream, where the lecturer is on campus and students can participate on campus or remotely via the live stream link

Please note: It will not be possible to move you to an ISLA hybrid teaching room or to supply a co-pilot at short notice.

Use Quickmail in Moodle to communicate in advance with students about your approach for the lecture (synchronous or asynchronous).

This also allows you to provide students with a summary of what they should be working on and how they can get support.

Set up a Teams or Zoom meeting

If you are using Zoom, ensure that you restrict access to @city.ac.uk accounts in order to have a secure teaching session.

Communicate with students

Add the meeting details for your Teams or Zoom meeting to your Moodle module, then communicate this information to students via Moodle's Quickmail feature.

Accessible online sessions

These tips can make online sessions more accessible and inclusive.

Guidance for students on joining online meetings

During the session

Aim to record your session so that students unable to join either in-person or remotely can catch up at a later date.

You can gauge student engagement and progress during synchronous sessions by using Forms in Teams, Polls in Zoom, or Poll Everywhere.

After the session

• Download your lecture's attendance list.
• Download the recording and upload it to Kaltura MediaSpace. You can then add it as a Video Resource in Moodle so that all students can seamlessly access the recording.
• Add any additional consolidation or extension resources and activities to Moodle as required.

If you have at least two working days’ notice of a disruption and you can make it onto campus, you can deliver your lecture via a Lecture Capture live stream.

This will also allow any students who can make it onto campus to still attend in person.

• If your teaching session is classified as a “lecture” in MyTimetable:
  • It will automatically be scheduled to be recorded, but will not have live streaming by default.
  • With at least two working days’ notice, complete the Automated Lecture Capture change of details form to request live streaming for the lecture. You can then distribute the live stream link to your students via Quickmail in Moodle.

• If your teaching session is not classified as a “lecture” in MyTimetable:
  • With at least two working days’ notice, complete the Lecture Capture request form to request that the session is recorded and live streamed.

You can then distribute the live stream link to your students via Quickmail in Moodle.

If you have less than two working days' notice, contact IT directly to request a change to your scheduled lecture capture.

Communicate with students before and during live stream

Set up a Forum or a poll in Poll Everywhere to engage students, ask them questions, or gather feedback.

Use Quickmail in Moodle to communicate with students about your approach and provide them with a link on how to join a live stream.

Please note that live streaming does not work on mobile devices. Let students know that they can review the recording after the lecture if they are unable to join using their device.

Add resources to Moodle

Add any additional consolidation or extension resources and activities to Moodle as required.

There are lots of options for providing students with lecture resources to study in their own time.

Multimedia content

• You may want to reuse a Lecture Capture recording from a previous year for students to review.
• You can record a summary of the lecture using Kaltura Capture and make this available to students as a video resource.

Reading material

Add a Reading List activity in the relevant Moodle module section to highlight what readings students should be concentrating on for the week.

Additional resources

You can upload relevant resources for students to review.

Activity

You can quickly set up a Quiz or a Forum with prompts and questions to help students to consolidate their knowledge or discuss the content you have provided.

Questions

Set up a Forum in the relevant section of the module where students can clarify what they need to do. This will save you replying to lots of individual messages.